HAMBLE AQUATICS SWIM TEAM COMMITTEE

ACTING CHAIRPERSON : CAROL SERGEANT

Contact details: mobile; 07813773429
email: carolsergeant48@btinternet.co.uk

DUITIES OF A CLUB CHAIRMAN

To provide direction for the club by effective leadership and management
To chair and control meetings of the management committee
To act as principal officer within the club, and make decisions whenever the need arises, in consultation with other officers when appropriate
To represent the club at external meetings when required
To be involved, where appropriate, in the co-ordination of club activities
To manage and oversee the work of officers and other club personnel
To present the club’s annual report, in association with the club secretary
To present the club’s annual accounts, in association with the club treasurer
To determine the content and agenda for club meetings, in association with club secretary
To ensure that club statutory documents and other returns are administered and filed on time
To advise the treasurer on the use and investment of club funds.

DUITIES OF A CLUB VICE CHAIRPERSON

To assist the Chairman in the carrying out of his duties and to act as Chairman in his absence.
To be involved, where appropriate, in the co-ordination of club activities

To be responsible for all club finances through ensuring adequate accounts and records exist
To issue receipts and keep records of all monies received
To plan the annual budget in agreement with the club committee, and monitor throughout the year
To ensure that all funds are used appropriately
To ensure prompt banking of funding
To maintain up to date records of all transactions and records of income and expenditure
To prepare end of year accounts and present to the auditor and management committee and AGM.

DUTIES OF A CLUB SECRETARY

To act as a main point of contact for the club, maintain records and information in relation to queries, all administration and communications including
Affiliations, subscriptions, memberships, bookings, training of volunteers and mailings.
To deal with the day to day running of the club including all correspondence (both internally and externally)
To process and deliver appropriate correspondence and information to and from County, Region and National ASA
To organise committee meetings and AGMs, preparing agendas, taking minutes, and distributing and communicating these as appropriate
To liaise with other club committee members to ensure all appropriate administration is in place
To represent the club at meetings
To have a knowledge and understanding of roles and responsibilities of other club committee members
To maintain up to date contact details of all members, committee members, other key club personnel and ASA secretaries at national, regional and county level

Contact details: m:
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tracy shears debbie ryan

Contact details: m:
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DUTIES OF A TEAM MANAGER: DUTIES OF A TEAM MANAGER:

To provide a central point of contact/liaison point for communication on behalf of the team
To attend pre-competition/camp briefings as required
To arrange all team travel, travel itineraries and accommodation (where required)
To provide information to athletes, coaches, parents/guardians as appropriate
To undertake team selections (if appropriate and in consultation with others)
To ensure provision for athletes to arrive at appropriate time at venues
To ensure athletes’ are appropriately registered for their events in association with coaching staff
To organise team kit (as appropriate)
To prepare and submit results to press officer/media (as appropriate)
To promote positive team spirit and behaviors
To adopt the policies and principles of the ASA Child Protection policy
To prepare post competition/event reports (as appropriate)

Contact details: m: t:
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DUTIES OF GALAS & FIXTURES SECRETARY:

Liaising with other Clubs regarding available fixtures
Arranging and agreeing costs of transport for galas
Dealing with any minor disputes brought to their attention and if required report to Club President for further action
Provide regular reports to Club Committee
Following and promoting the ASA child protection policy.

DUTIES OF A CLUB PR MANAGER :

Develop a marketing and promotions plan for the club in association with the club’s strategic plan
Secure a budget for the club’s marketing/promotions and press activities, in association with the club treasurer
Promote and publicise all aspects of the club, in a positive and equitable way through the production of informative and unbiased newsletters, website updates and regular media releases
Report on club events (internally and externally)
Assist in promoting non-swimming social events for the relevant members of the club as requested/approved by the management committee
Create and nurture relationships with media local to the club

Contact details: m:
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e: jacqui.griggs@hambleaquatics.co.uk

THE GOOD CLUB GUIDE FOR A WELFARE OFFICER

Ensure that all relevant club members, volunteers and staff have a CRB check and the opportunity to access appropriate child protection training.
Ensure that ASA Wave power procedures for recruitment of staff and volunteers are followed
Ensure all appropriate staff or volunteers have up to date criminal records disclosures/self disclosures.
Be aware of and have a note of contact details of the local Social Services, the Police and NGB ICPO.
Ensure that codes of conduct are in place for club staff, volunteers, coaches, competitors and parents.
Sit on the Club Management Committee to advise on child protection issues or be in attendance as necessary.
Ensure confidentiality is maintained and information is only shared on a ‘’need to know’’ basis.